Item Name

 Enter the item name, such as Chain, Bracelet, Ring, etc."

Item Code

Item Code Requirements:

Non-Modifiable: Once set, the item code cannot be modified.

Character Limit: The total length of the item code is between 1 and 4 characters.

Letters and Digits: The code should contain only letters and digits.

Digits Between Letters: Digits are only allowed if they are placed between letters.

Valid Examples:

A95B

P

HK

A8P

Invalid Examples:

1234 (only digits)

A5B6 (digits not between letters)

AB12 (digits not between letters)

1 (single digit)

A1 (digit at the end)

4D (digit at the start)

Item Group

Select Particular Group from drop down list. It contains Gold, Silver, Fixed Price Item, Diamond, Stone, Platinum etc.

Unit

The unit will be automatically selected based on the group you choose. You can then change the unit if needed, with the following options:

Gms for Gold & Silver items

PCS for Fixed Price Items

CT for Diamond and Stone items

Item Sub Group

The subgroups will be automatically selected as follows:

New Colour Stone for Stone items

New Diamond for Diamond items

New Ornament Metal for Gold & Silver items

Old Colour Stone for Old Stones

Old Diamond for Old Diamonds

Old Ornament Metal for Old Gold and Old Silver

Other for Expenditure or Fixed Price Items

Making Applicable

The option will automatically be selected as Yes or No based on the chosen group. This feature is only applicable to Gold, Silver, and Platinum items.

Making Rate

If the item is Gold, Silver, or Platinum, this option will be enabled. You can enter the making rate for the specific item here, so you don't need to input it every time. The system will automatically use the making rate set in the item master.

Making On

Here, you need to select the option on which you want to apply the making rate. You can choose from the following options:

Per Gms: Apply the making rate per gram.

Per Pcs: Apply the making rate per piece.

Category Gms: Apply the making rate per gram based on the category.

Category Pcs: Apply the making rate per piece based on the category.

Wastage: Apply the making rate based on the wastage percentage.

If you have created a Making Category, it will be displayed in the Making Rate column.

For

Here, you can select the weight type on which you want to apply the making rate. For example, you can choose to apply it on Net Weight or Gross Weight.

PCS Applicable

You can choose Yes or No for whether PCS (pieces) is applicable. If you maintain the item in pieces, select Yes. If you manage stock in bulk or by weight, select No.

CT Applicable

You can choose Yes or No for whether Carat is applicable for a particular item. Note that Carat is applicable only for Gold and Platinum items.

Default CT

This allows you to specify the Carat that will be used by default for items sold at a specific Carat, such as Vedhni or Finebar.

Weight Applicable

If you are selling items by weight, such as Gold, Silver, Platinum, or Diamond items, select 'Yes' for weight applicable. If you are selling items at a fixed price or managing them by pieces, select 'No' for weight applicable.

Default Weight

You can also set a default weight for a particular item. For example, if an item is always sold at a specific weight, you can configure this default weight. Whenever you process a transaction for that item, the weight will automatically be filled with the weight set in the item master.

Maximum Discount

  On

If you set a maximum discount, the salesman will not be able to offer a discount greater than the percentage specified in the item master.

This option allows you to set the maximum discount for specific bases, which can be selected from the drop-down menu. The available bases include:

Discount on Making

Discount on Amount

Discount on Rate

Discount on Other Charges

Discount in Rs on PCS

Discount on Full

Discount in Rs on Making Rate

Default Discount

 On

Default discount allows you to apply a standard discount to a particular item. You can set this default discount using the following options:

Discount on Making

Discount on Amount

Discount on Rate

Discount on Other Charges

Discount in Rs on PCS

Discount on Full

Discount in Rs on Making Rate

Other Charges Applicable

You can select here from both Yes or No Options.

Loyalty Points

For every purchase of an item, we can set loyalty points that can be redeemed on the customer's next purchase.

TCS %

‘Tax Collected at Source (TCS)’ is a tax mechanism where the seller collects tax from the buyer at the point of sale. If you wish to set the TCS percentage, you can do so here.

Sale Rate/Price

You can set the sale rate here, but this option is only active when creating items with a unit of measurement as ‘pcs’ (pieces). For items measured in ‘Gms’ (grams), the transaction will be based on weight and may involve fluctuating rates. Therefore, the option to set a fixed sale rate applies only to items with a non-fluctuating rate.

Purchase Rate/Price

The purchase rate option will also be active when the unit is set to ‘pcs’ (pieces), as explained in above column This is because items measured in pieces have a fixed rate, unlike those measured in grams, which are subject to fluctuating rates.

Profit%

Profit % will be calculated based on the sale and purchase rates.

Minimum Stock Level

We can set a minimum stock level for the particular item we are creating. This will be reflected in the item performance report, showing both the closing balance of the item and our minimum stock limit.

Maximum Stock Level

We can also set maximum level of stock

GST %

You can enter the GST rate (e.g., 3%) for a particular item in this column. It will automatically be split into CGST and SGST percentages.

HSN Code

Here, you can enter the HSN code related to the item.

GST Cess%

You can add the cess percentage here.

Item Active

If you want to deactivate this item in the future, you can do so, as deletion is not possible once any transactions have been made.

Purchase A/c

Select the purchase a/c, E.g. Purchase RD(gold), purchase URD(gold)

Sales A/c

Select the sale a/c, E.g. Sale (Gold), Sale (Diamond)

 Stock A/c

Select the closing stock account of the item, E.g. gold stock a/c.

Barcode Label File Name

You can select label name for items which will be selected default while labelling.

Narration

You can enter any additional information related to the item here if a specific column is not provided in the item master for your convenience.

Item Inventory

If you want to maintain stock for the item, select ‘Yes’; if not, select ‘No’.

Sales Man Commission

Here, you can enter the percentage for the salesman’s commission, which will be calculated based on the sale amount of that particular item.

On

You can set the salesman’s  commission based on any of the following options:

% on sale amount

Per weight

Per piece

% on making amount