Account Master

Master -> Account Master 

Welcome to the Ledger Creation screen, where you can set up all the accounts necessary for your accounting needs. This is the central location for creating and managing various types of ledgers, including:

- Customer accounts
- Supplier accounts
- Bank accounts
- Expense accounts
- Fixed Asset accounts
- Capital accounts

In this screen, you can create and customize ledgers for all the accounts you want to maintain in the software. This will help you streamline your accounting processes and ensure accurate financial management.

Please fill in the required details in their respective columns.

Manual Entry:

1. Enter all necessary information in the corresponding fields.
2. Click the 'OK' button to save your account information.

Automatic Entry (using GST No.):

1. Enter the customer's GST No. in the GST column.
2. Click the search button.
3. The system will automatically retrieve and fill in the following information from the GST portal:
    - Name
    - Address
    - City
    - Pincode
    - PAN no.

Note: Ensure you have the correct GST No. to use the automatic entry feature. 

 

Select Account

Select Account from drop down list, and press enter. (This column will not be seen on addition mode.)

Account Name

Enter Account Name. E.g.: Customer, Supplier, Expenditures, Bank, Loan etc…

Group

Note:Please avoid selecting incorrect groups, as certain groups are reserved. Once an account is created, its group cannot be changed. Examples of reserved groups include Sale, Purchase, Cash, Bank, etc. For any queries beyond these suggestions, please consult your accountant or C.A.

Select group from drop down list.

If Account Is

Then Group Should

Customer

Sundry Debtor / Area

Supplier, Karagir

Sundry Creditor

Expenditure Like. Shop, Petrol, Vehicle, Telephone, Electricity, salary, and other office administration expenses.

Expenditure Indirect.

Freight & Octroi, Hamali or any Expenditure on Purchase

Expenditure Direct.

Non Bank Loan

Unsecured Loan

Bank Loan

Secured Loan

Partner/ Proprietor

Capital Account

Bank Account

Bank / Bank OCC

Contact Person

Account key person, who are always in touch with you. 

 Permanent A/C.

"If you have been associated with this account for a long time, please select 'Yes'. If this is a temporary account that you do not intend to use in the future, select 'No' to exclude it from the next financial year."

 CRM Code

If you want to link the CRM Master which is created earlier with the Account Master then here you can select the particular CRM and select it. It will show you the CRM Code here.

Address1

Detail Address

Address2

Detail Address

City

City Name.

Pin Code

Pin Code of area.

Tel (O)

Office, Shop, Work Telephone No.

Tel (R)

Residential Telephone No.

Mobile

Mobile No.

Fax

Alternate Mobile No.

Pan No.

Enter Permanent Account Number (Income Tax Number).

Tin No.

Enter TIN No. Of Supplier.

 Op. Bal

Opening Balance in Amount

Note: if Credit Amount enter (-) e.g. -500.00 OR if Debit Amount 500.00

KYC No.

KYC Document no of Customer, Supplier. For e.g.  Adhar Card.

Credit Limit

Enter the credit limit amount for the account. This feature helps you control the credit limit. If the credit limit is exceeded while creating a bill, the system will display the message “Credit limit is Over,” allowing you to manage and restrict excess billing.

TDS % Or other tax% applicable for Account

Enter the TDS percentage for the Karagir or Supplier account. Alternatively, you can enter other applicable charges, such as credit card fees.

TDS Section

To set the appropriate TDS section for suppliers or vendors, you need to select the relevant section based on the type of transaction.

Email

Enter Email id of Customer, Supplier or Karagir.

Narration

Write any special summery or narration of this account 

GST No.

Enter the GST No. of Karagir, Supplier or Registered Customer.

Supplier/Short Code

The short code/supplier code is used specifically for suppliers/Karagirs. The main purpose of adding this short code is to easily select the particular supplier when labeling items or stock, allowing you to identify the source of the items received.

 
 
Visual Demo :     
 

Account Master Creation 

Account Master Feature 

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