Recalculate Account Balance

Tools > Recalculate Account Balance

This process is used to calculate the balance of all the accounts. Whenever you modify a voucher, or change the opening balance of an account, or delete an account, then we recommend to use this procedure. If there is a difference in the account, it will also be available through this process. When you want to see the outstanding of a customer, then you have to use this process first. 

 

If discrepancies arise, click the 'Show Difference' button at the bottom of the screen. In the new window, enter the date of the discrepancy and click 'Refresh'. A list of erroneous transactions for that date will appear, with differences highlighted in red. Additionally, a notepad file will open, detailing errors in the software, including:

 

- Half-updated entries in Sale, Purchase, Stock Transfer, and Journal Voucher
- Respective document numbers
- Amounts affected by errors 

               

 

 

 

 

                                            

The error file is saved in C:\PCS\error.txt. If  there is no any error then this window will show you a message that process completed.


 Transaction Short Codes :

        Below are the short codes used during the Recalculate Account Balance process. These codes help you identify specific vouchers in our software:

 

 

Shortcut

Transaction

Description

SG

Sale

This shortcut is present on labels outward status.

NG

Nave

The label is outward in Nave voucher.

OG

Order

The label is outward in Order.

IC

Internal Stock Transfer

The label is outward in Internal Stock Transfer voucher.

JG

Jangad Voucher

Label is outward in Jangad nave.

CT

Cash Transaction

Cash & bank transaction.

CA

Cash Advance

Cash advance voucher.

CO

Cash Order

The cash taken while booking the order..

CG

Cash Bhishi Installment

Cash transaction of Customer Advance**.

BT

Bank Transaction

Bank transaction.

BA

Bank Advance

Advance taken through cheque in Cash & Bank.

BO

Bank Order

The Advance taken in Order booking through cheque.

BG

Bank Bhishi Installment

Customer Advance** installment taken through cheque.

CP

Cash Purchase

Payment made in Purchase URD.

BP

Bank Purchase

Bank Withdrawal made in Purchase URD

CE

Cash Purchase Expense

Cash Payment made in Purchase Expense voucher

BE

Bank Purchase Expense

Bank Withdrawal made in Purchase Expense voucher

CU

Cash Purchase RD

Cash Payment made in Purchase RD voucher

BU

Bank Purchase RD

Bank Withdrawal made in Purchase RD voucher
 

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